Beginning and ending dates for the final exam period for your program are listed in Important Dates. Students are advised to take note of these dates and to be available for the duration of the examination period.
Student Services will publish the examination schedule for the Fall Semester examination period and for the Winter Semester examination period according to College policy. You will find the Examination Schedule on your myGPRC account.
Where courses are exempt from the examination period, students can expect that the course timelines are using the full schedule of the course to maximize instructional advantage and that the course timelines will not create undue hardship for students in the last week of classes in each semester. Written or oral testing worth 20 percent or more will not be given in the last week of classes.
The final examinations for Spring or Summer Session courses will normally be scheduled during the regular class time and will normally be the last day the course meets. The course outline will specify any extraordinary final examination details.
Where students make plans that might interfere with their ability to attend a scheduled examination, the College is not obliged to provide an alternate examination time.
You are required to sign in for examinations and may be required to present your student identification card. Students who fail to report for a scheduled examination and who do not qualify for a deferred examination will receive a grade of “F” for the missed examination.
The examination schedule will provide a three-hour period for each examination, however, not all examinations will be three hours. Examination test papers will specify the time allotted for the examination. Examinations will start at the scheduled time. Extra time will not be allotted to students who arrive late for an examination.
Students will not normally be permitted to leave the examination room within the first half-hour of the examination period.
Absolutely no examination materials may be removed from the examination room. All papers, answer forms and examination question sheets must be returned to the instructor.
If you leave the examination room for any reason unacceptable to the instructor, you must hand in all examination materials and it will be assumed that the examination is completed.
Electronic recording or transmitting devices (i.e. cell phones, iPods, Blackberries, MP3 players, calculators, etc.) will not be normally allowed during a final examination unless the instructor has specifically given permission.
You should note that instructors will take reasonable precautions to prevent cheating and disruptions during examination.
Debarred From Exams
You may be refused permission to write a final examination in a course on the advice of the instructor concerned, and with the concurrence of the Department Chairperson and the Registrar. This may happen when attendance requirements are specified in the course outline and when the student’s absences exceed the specific attendance requirements.
If you are debarred from writing a final examination on the basis of attendance, you will be assigned a grade of “F” for the examination.
Deferred final examinations may be granted when an examination has been missed or interrupted because of illness, domestic problems or a conflict with religious beliefs. In the case of illness, medical documentation will normally be required.
To be considered for a deferred examination, you must notify Student Services within forty-eight hours (before or after) of the scheduled examination time of any missed or interrupted examinations.
Deferred examinations must be completed within twenty days of the end of the examination period. The deadline for completed deferred examinations is published in Important Dates. The final grade in the course will indicate that the grade was based on a deferred final examination.
You will not be granted a deferral for an interrupted examination if you failed to notify the instructor during the examination of the need for an interruption. You should also note that if you fail to report for a scheduled examination and do not qualify for a deferred examination, you will receive a grade of “F” for the missed examination.
Obtaining a Reappraisal
If you believe a mistake has been made grading a final examination, you should discuss the matter with the course instructor. If the instructor is not available or if you are not satisfied with the instructor’s review, you may apply for a reappraisal by writing to Student Services within 30 days after the grades are released. The final grade you receive for the course may be lowered, raised or left unaltered depending on the outcome of the reappraisal. A fee will be charged for each reappraisal. The fee will be refunded if the reappraisal results in a higher grade.
If you believe a mistake has been made in the calculation or reporting of your final grade, you should discuss the matter informally with your instructor. If your instructor is not available, or if you are not satisfied with the instructor’s review, you should apply in writing for a reappraisal of your final grade. You must apply to Student Services for a reappraisal of final grade within ninety days of the publication of final grades. Your final grade may be lowered, raised or left unaltered as a result of the reappraisal.
Repeat Final Exams
You will be granted opportunity for a repeat examination in a course when you have written the final examination and the grade of the exam results in a failing grade in the course or lowers your grade by three letter grade increments (for example, A- to B-). In order to qualify for a repeat final examination the final examination must be worth forty percent or more of the final course grade and you must have achieved a passing average on all other work in the course.
Completed “Applications for Repeat Final Examinations”, including instructor’s approval and signature, must be submitted to Student Services with applicable payment within fifteen (15) business days of the end of the scheduled examination period. Repeat examinations must be completed within five (5) instructional days following the application deadline. The deadlines for application and completion of repeat final examinations will be detailed in the Academic Schedule.
The grade on the repeat final examination replaces the grade on the final examination. The repeat final exam may cause your final grade to be raised, or lowered, or to remain the same. A final grade based on a repeat final examination will be coded with a “G”. Only two repeat final exams are permitted per academic year.