Regulations and Policies Loading...
Grande Prairie Regional College is directed by a number of Academic and Administrative Policies and Procedures. These policies and procedures are developed by key stakeholders and are vetted by the internal college community (faculty, staff and students) before they are approved and enacted. The policies are reviewed on a regular basis and adjusted as needed.
The Academic Policies are of particular importance to GPRC students and will guide the academic decisions that are made in the process of taking a student from admissions to graduation or university transfer. These policies cover a multitude of areas from Admissions to Course Management, Credit Allocation, Examination, Grading, Advanced Standing, Scheduling of Courses, Use of Copyright Materials, to Graduation.
Students are advised to consult and review the current policies that are available on the College website in all matters pertaining to their interactions with GPRC, and students are expected to be aware of how certain policies pertain to them. If a student requires clarification or interpretation of a policy they are encouraged to contact the persons or departments identified as being responsible for that policy.
Areas of particular interest to a student include Advanced Standing, Grading, Examinations, Reappraisals, Graduation, Student Misconduct, and Student Rights and Responsibilities.
Recognition of prior learning through course work completed elsewhere, or through work and life experience, may be awarded in one of three ways; Transfer Credit, Challenge Exams, or Prior Learning Assessment. Please refer to the academic policy on Recognition of Prior Learning on the College website.
Application Forms for Advanced Standing are available from Student Services. All advanced standing decisions are coordinated through Student Services and are based upon the policies listed below.
Credits earned through advanced standing may not be included in a current credit load for purposes of maintaining full-time student status. If a student is applying for a student loan or award and need to be in full-time attendance, it may be necessary for them to substitute other courses. Please check with Financial Aid. Credits earned through advanced standing will not be included in computation of their grade point average (GPA) with GPRC.
Advanced standing granted by GPRC is for internal graduation purposes. Students transferring to other educational institutions are reminded that transfer credits awarded to any student for previous learning are subject to authority of each respective receiving institution.
No more than half of the program credits can be obtained through advanced credit or challenge exams. Departments may consider exceptions.
Transfer Credit Assessment Fees are under review for the 2019-2020 Academic Year and are subject to change
Transfer credit will normally be considered for courses in certificate and diploma programs. The authority to grant transfer credit for courses within the university transfer system belongs to the university awarding the degree.
Transfer credit may be granted for courses completed at another institution. If students are applying for transfer credit, they will need to provide copies of all academic transcripts. They may also need to provide course outlines for all courses in which credit is sought or calendar descriptions if course outlines are not available.
Only courses in which a student has received a passing grade will be considered for transfer credit. The College reserves the right to determine the minimum passing grade required for transfer credit approval. While the College may accept for transfer credit a course with a minimum passing grade as determined by the sending institution, individual program progression or course prerequisite criteria may exclude a student from the next level of study. Statute of Limitations may apply.
If transfer credit is granted, this will be noted on the student's GPRC transcript.
Some programs will allow students who demonstrate knowledge in the subject matter of a particular course to seek credit through challenge exams. Normally, only courses currently offered may be available for challenge. The department will determine whether credit may be earned by challenge exam in a specific course.
There is a fee payable prior to completing a challenge exam. The grade obtained shall be recorded on the student’s official transcript for the academic session in which the challenge exam is completed. Unsuccessful challenge attempts will not be recorded on the student’s transcript.
Credits and grades earned through challenge examinations will be recorded on the student’s transcript for the academic session in which the assessment has been completed and will appear on the transcript with the grade remark of E, Grade Awarded by Special Assessment. Grades awarded by special assessment are not included in the calculation of a student's GPA.
Prior Learning Assessment
Prior learning obtained through work, non-formal education, or self-studies may be relevant to some of our certificate or diploma programs. Once application has been made to GPRC, a Prior Learning Assessment and Recognition application may be completed and submitted to the appropriate department.
If the department approves an application for Prior Learning Assessment and Recognition (PLAR), the student will be assessed a non-refundable fee. Approval of an application for Prior Learning Assessment and Recognition does not guarantee credit will be given. Assessment may take the form of interviews, oral examinations, portfolio or evidence file assessment, special project, practical and/or laboratory demonstrations.
PLAR credits and grades received shall be recorded on the student’s transcript for the academic session in which the assessment has been completed and will appear on the transcript with the grade remark of “E”, Grade Awarded by Special Assessment.